10 Affordable Conference Facilities in Nairobi: Complete Guide 2025
Nairobi, Kenya’s bustling capital, offers numerous budget-friendly conference venues that provide professional facilities without breaking the bank. Whether you’re planning a corporate meeting, training session, or large-scale conference, these 10 affordable conference facilities in Nairobi deliver exceptional value while maintaining high-quality standards for your events.
Table of Contents
List of affordable conference facilities in Nairobi
1. College of Insurance Conference Centre
Location: Next to The Boma, College of Insurance Nairobi
Contact: +254 20 2330255
Email: info@iik.or.ke
Google Rating: Highly rated by users
Capacity and Facilities
- Auditorium: 50-300 participants
- Main Conference Room: 50-150 participants
- 5 Seminar Rooms: 1-40 participants each
- 2 Boardrooms: 10-30 participants each
Estimated Costs
- Half Day Package: KES 3,000 per person
- Full Day Conference: KES 8,200 per person (including accommodation)
- Break-Away Rooms: KES 3,000 per person
- LCD Projector Rental: KES 4,000 per day
Why Choose College of Insurance
This venue offers excellent value with competitive rates that include free use of conference rooms, flip charts, multimedia projectors, tea breaks, and bottled water. The serene environment away from city noise makes it ideal for focused training sessions and corporate retreats.
2. Nairobi Garage Meeting Rooms
Location: Multiple locations – Westlands, Spring Valley, Karen, Kilimani
Contact: +254 708 556955
Website: nairobigarage.com
Google Rating: 4.6/5 (353+ reviews)
Capacity and Facilities
- 4-6 people: Modern boardroom setups
- 6-8 people: Enhanced meeting spaces
- 10-12 people: Medium conference rooms
- 15-25 people: Large meeting spaces
- 25-30 people: Premium conference facilities
Estimated Costs (Per Hour/Day)
- 4-6 people: KES 2,000/hour, KES 12,000/day
- 6-8 people: KES 2,500/hour, KES 15,000/day
- 10-12 people: KES 3,000/hour, KES 20,000/day
- 15-25 people: KES 5,000/hour, KES 30,000/day
- 25-30 people: KES 7,000/hour, KES 50,000/day
Why Choose Nairobi Garage
Africa’s largest co-working space offers flexible hourly rates, state-of-the-art AV equipment, high-speed internet, and professional support staff. Multiple locations provide convenience for different areas of Nairobi.
3. PrideInn Azure Hotel Westlands
Location: Lantana Road, Westlands, Nairobi
Contact: +254 709 532000
Website: prideinn.co.ke
Google Rating: 4.6/5 (1,584+ reviews)
Capacity and Facilities
- Jasmine B: 400 (theatre), 250 (banquet), 220 (classroom)
- Orchid B: 180 (theatre), 130 (banquet), 110 (classroom)
- Azalea C: 160 (theatre), 100 (banquet), 80 (classroom)
- Multiple smaller rooms: 30-140 capacity
Estimated Costs
Conference packages are competitively priced with full-day rates including venue, basic AV equipment, and refreshments. Contact directly for customized quotes.
Why Choose PrideInn Azure
Located in the upmarket Westlands area, this hotel offers modern conference facilities with professional service, on-site accommodation, and excellent dining options. The venue is praised for its cleanliness and professional staff.
4. Sarova Panafric Hotel
Location: Kenyatta Avenue/Valley Road Junction, Nairobi
Contact: +254 709 111 000
Website: sarovahotels.com
Google Rating: 4.4/5 (1,774+ reviews)
Capacity and Facilities
- Simba Room: 250 (theatre), 150 (banquet), 150 (classroom)
- Duma Room: 150 (theatre), 60 (banquet), 60 (classroom)
- Baraza Room: 120 (theatre), 50 (banquet), 80 (classroom)
- Multiple boardrooms and meeting spaces
Estimated Costs
Contact hotel directly for competitive conference packages that include venue, equipment, and catering options.
Why Choose Sarova Panafric
This 4-star hotel combines affordability with premium location near Nairobi’s CBD. The venue offers 10 conference rooms, comprehensive AV equipment, and excellent service standards with beautiful garden settings.
5. Jacaranda Hotel Nairobi
Location: Waiyaki Way, Westlands, Nairobi
Contact: +254 721 508 000
Email: sales@jacarandahotels.com
Website: jacarandahotels.com
Google Rating: Well-rated hospitality venue
Capacity and Facilities
- Wariara Conference Centre: 200 (theatre), 130 (classroom), 60 (boardroom)
- The Node (7.6m x 12m): 300 (theatre), 200 (cabaret)
- Karume Hall: 140 (theatre), 40 (classroom), 20 (boardroom)
- Outdoor venues: Up to 500 capacity
Estimated Costs
Conference packages are tailored to meet different budgets, with outdoor venues offering particularly cost-effective options.
Why Choose Jacaranda Hotel
Established in 1964, this hotel offers beautiful outdoor garden venues alongside traditional indoor facilities. The property provides ample parking and flexible setup options for various event types.
6. Kenyatta International Convention Centre (KICC)
Location: Harambee Avenue, City Centre, Nairobi
Contact: +254 20 2221771
Website: kicc.co.ke
Google Rating: 4.5/5 (9,639+ reviews)
Capacity and Facilities
KICC stands as Africa’s premier conference venue, offering multiple halls ranging from intimate boardrooms to massive convention spaces:
- Tsavo Ballroom: 2,500+ capacity (theatre style)
- Amphitheatre: 800 capacity with tiered seating
- Aberdares Hall: 350 capacity (theatre), 250 (classroom)
- Multiple smaller meeting rooms: 25-200 capacity
Estimated Costs
- Impala Room (140.5 sqm): KES 31,900 (inclusive of taxes)
- Aberdares Hall (355 sqm): KES 117,961 (inclusive of taxes)
- Tsavo Ballroom: KES 430,815 (inclusive of taxes)
- Amphitheatre: KES 236,621 (inclusive of taxes)
Why Choose KICC
Located in Nairobi’s CBD with iconic 32-story tower offering panoramic city views, KICC is one of the most affordable conference facilities in Nairobi. It provides state-of-the-art audiovisual equipment, simultaneous interpretation facilities, and ample secure parking. The venue has hosted numerous international conferences and offers comprehensive support services including catering and technical assistance.
7. Hotel Boulevard
Location: Harry Thuku Road, Nairobi
Contact: +254 722 200755
Email: reservation@hotelboulevard.co.ke
Website: hotelboulevard.co.ke
Capacity and Facilities
- Main Conference Hall: 300+ capacity
- Multiple breakout rooms available
- Full AV equipment support
Estimated Costs
Competitive rates with packages including venue, basic equipment, and refreshments. Conference coordinator services included.
Why Choose Hotel Boulevard
Located near the CBD with easy accessibility, this venue offers state-of-the-art equipment and professional event planning assistance. The hotel provides comprehensive catering options and flexible space configurations.
8. Zen Garden Conference Centre
Location: Lower Kabete Road, Spring Valley, Nairobi
Contact: +254 714 744 231, +254 737 744 231, +254 717 976 548
Website: zengarden.co.ke
Google Rating: 4.0/5 (537+ reviews)
Capacity and Facilities
- 4 unique meeting rooms (newly refurbished)
- Large conference facilities for corporate events
- State-of-the-art AV equipment
- Beautiful garden settings
Estimated Costs
Contact venue directly for customized event packages and conference room rates.
Why Choose Zen Garden
It’s set in scenic surroundings with 2½ acres of beautifully landscaped gardens, this venue offers a unique blend of professional facilities and tranquil atmosphere. The venue is ideal for corporate retreats and team-building events.
9. Hennessis Hotel
Location: Limuru Road, Parklands, Nairobi
Contact: Contact hotel for conference bookings
Capacity and Facilities
Modern conference and meeting facilities designed for corporate functions, seminars, and training sessions.
Estimated Costs
- Full Day Conference: KES 2,800 per person
- Half Day Conference: KES 2,500 per person
- Break-Away Rooms: KES 3,000 per person
Why Choose Hennessis Hotel
Hennessis hotel is Located just 300 meters from Nairobi CBD in the leafy Parklands area, this hotel offers excellent value for money with comprehensive conference packages and professional service.
10. Eka Hotel Nairobi
Location: Mombasa Road, Nairobi
Contact: +254 71 904 5000
Website: ekahotel.com
Google Rating: Highly rated for facilities
Capacity and Facilities
- 5 meeting and conference rooms
- Tulipa Ballroom: 190 sqm (main venue)
- Multiple smaller meeting rooms: 35-95 sqm
- Total meeting space: 416 sqm
Estimated Costs
Affordable packages with competitive rates for different room sizes and configurations.
Why Choose Eka Hotel
Strategically located 5 minutes from JKIA and next to Nairobi National Park, this contemporary 4-star hotel offers modern facilities with easy airport access. All meeting venues are equipped with LCD projectors, air conditioning, and Wi-Fi.
Additional Cost-Saving Tips for Conference Venues
1. Booking Strategies
- Book during weekdays for better rates
- Consider half-day packages for shorter meetings
- Negotiate group discounts for multiple bookings
2. Package Inclusions to Look For
- Free Wi-Fi and basic AV equipment
- Complimentary tea/coffee breaks
- Free parking facilities
- Flexible cancellation policies
3. Location Considerations
- Venues near public transport save on parking
- CBD locations offer convenience but may cost more
- Suburban venues often provide better value
4. Technical Requirements
- Confirm AV equipment is included
- Check Wi-Fi capacity for your group size
- Verify power outlets and lighting adequacy
Conclusion
Nairobi offers excellent affordable conference facilities that don’t compromise on quality or professionalism. From the iconic KICC to modern hotel venues and flexible co-working spaces, there’s a perfect venue for every budget and requirement. Consider factors like location, capacity, included amenities, and additional services when making your selection.
For the best value, contact venues directly to discuss package deals and negotiate rates based on your specific needs. Many venues offer seasonal discounts and promotional packages that can significantly reduce costs while maintaining service quality.
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